Gulf Coast Full Contact Jousting Tournament Fri.,Sat. & Sun., January 22-24, 2010 Office: 3603 Mobile Hwy,, Pensacola, FL 32505. (850) 429-8462 or 572-1407. Fax (850) 470-0012 Site address: Escambia County Equestrian Center, 7750 Mobile Hwy. Pensacola, FL 32526 Medieval/Renaissance merchants are cordially invited to participate in the 1st Annual GULF COAST FULL CONTACT JOUSTING TOURNAMENT held at the ESCAMBIA COUNTY EQUESTRIAN CENTER in Pensacola, Florida. The Tournament will be held Friday Night from 6 to 10 pm, Saturday Night from 6-10 pm, and Sunday Finals Matinee from 1-4 pm. There may be a School Day planned for Friday 9 am – 3 pm but it is not for certain. There may also be a Saturday Matinee NON FOOD MERCHANTS MERCHANT SPACE IS LIMITED TO 20 NON FOOD MERCHANTS & THEY HAVE 3 OPTIONS: 1. SELL FROM A CART THAT YOU PROVIDE-NO ELECTRIC. 2. SELL FROM A 10X10 EZ UP OR OTHER 10X10 TENT THAT YOU PROVIDE-NO ELECTRIC. 3. RENT A 12X12 HARD BOOTH SPACE FROM US, NO TENT REQUIRED-INCLUDES ELECTRIC & WATER.-LIMITED NUMBER OF HARD BOOTHS SO NO GUARANTEES, FIRST COME FIRST SERVED UNTIL ALL RESERVED. ALL SPACES ARE 10 FOOT WIDE ONLY, CANNOT ACCOMMODATE ANY TENTS WIDER THAN 10 FOOT. TENT MUST BE CAPABLE OF SET UP ON CONCRETE OR YOU MUST REQUEST PRE-APPROVAL FOR GRASS SET UP AS THERE IS VERY LIMITED GRASS VENDOR SPACE. THERE WILL BE NO ELECTRIC AVAILABLE FOR NON FOOD MERCHANTS UNLESS A HARD BOOTH SPACE IS RENTED FROM US AS DETAILED ABOVE. NO TENT CAMPING ALLOWED AT THIS SITE, only RV Camping Allowed!!!! COST: 1. CART OR 10X10 EZ UP/TENT SPACE = $120.00 FOR THE WEEKEND 2. 12X12 BOOTH=$120.00 FOR THE WEEKEND FOOD VENDORS FOOD VENDING WILL BE LIMITED TO 5 FOOD VENDORS! FIRST COME FIRST SERVED. FOOD VENDORS HAVE 2 OPTIONS. 1.BRING YOUR OWN FOOD TRAILER OR COOKING SETUP THAT MUST FIT WITHIN A 10X15 SPACE MAXIMUM. 2.RENT THE INSIDE CONCESSION AREA BOOTH AT THE EQUESTRIAN CENTER (COMES WITH EQUIPMENT FOR FOOD OPERATIONS)-ONLY 1 AVAILABLE COST: 1. UP TO 10X15 TRAILER OR 10X15 SPACE WITH WATER & ELECTRIC=$350.00 FOR THE WEEKEND. 2. INSIDE CONCESSION BOOTH AT THE EQUESTRIAN CENTER (COMES WITH FOOD VENDING EQUIPMENT, GRILL, FREEZER, FRIDGE, ETC.) = $500.00 for the weekend (only 1 available) Those traveling with RV’s must pre-reserve for that purpose and must pay a $25.00 per night camping & electric/water fee that must be included with this application. The site is over 100 beautiful acres, the grounds are well known locally as this is the place all horse and animal/livestock events in Escambia County take place! The site has wonderful amenities like flush toilets, paved parking for 1000 + cars, good location in the city of Pensacola and much more! We will be advertising strongly on TV, radio, and news media! Strong possibility ESPN or other Sports Television coverage will take place!!! THIS IS A MEDIEVAL SPORTING EVENT WITH 3 DAYS OF REAL FULL CONTACT JOUSTING COMPETITION FROM KNIGHTS FROM AROUND THE WORLD FOR A CASH PURSE AND TROPHY CROWNING THE WINNER THE GULF COAST FULL CONACT JOUSTING CHAMPION!!! There will also be entertainment during intermissions & at halftime such as a Falconry Demo & Medieval Army Swordfight Battles!!! Merchant Applications MUST BE RECEIVED BY DECEMBER 31, 2010. Spaces/booths are assigned on a 1st come, 1st served basis. A full copy of setup/teardown and other event/site rules and regulations will be mailed to you upon acceptance as a merchant. For more merchant info or for assistance in any way, contact Steven at 850-429-8462 or 572-1407 or email gcrenfaire@aol.com. Also, for more info on the event see the website at www.gcrf.us or www.myspace.com/fullcontactjousting ****Site address-do not mail anything to this address!!! ESCAMBIA EQUESTRIAN CENTER, 7750 Mobile Hwy, Pensacola, FL 32526. GULF COAST FULL CONTACT JOUSTING TOURNAMENT- VENDOR’S APPLICATION/AGREEMENT Site Address: ESCAMBIA EQUESTRIAN CENTER, 7750 Mobile Hwy., Pensacola, FL 32526. Contact address: 3603 Mobile Hwy, Pensacola, FL 32505. Contact Phone: (877) 429 8462 Fax (850) 470 0012 www.gcrf.us Email: gcrenfaire@aol.com Make all checks payable to RENAISSANCE FAIRE!!!! Deadline for app. Is 12/31/10! MERCHANT APPLICATION Please understand that this agreement will serve as a contract once accepted. The merchant/vendor fee, a copy of the business owner’s drivers license or photo ID and photos showing your tent and some of your crafts/wares MUST be submitted with this application. The tent/wares photo is required for all merchants unless you have merchanted at our events before. Should the applicant not be accepted, the fees will be refunded. Vendor understands all taxes and licensing, including any local, state or federal are the responsibility of vendor. Vendor is responsible for it’s own insurance. Insurance is not required but is strongly recommended. Those without insurance are considered self insured for this event and will indemnify GCRF Inc &/or DBA Gulf Coast Full Contact Jousting Tournament from all claims. Food and non food merchants must submit the appropriate vendor fee at the time of mailing in this application or your application will be rejected. RV SPACE is LIMITED, YOU MUST PRE-RESERVE FOR RV SPACE AND INCLUDE A $75 FEE FOR THE WEEKEND (Fri., sat. & sun. night) or $25 per day. Business Name_________________________________________________________ Merchant Name & SS No._______________________________________________ Merchant Address______________________________________________________ Cell and Home/Work Phone #s__________________________________________ Email__________________________________________________________________ Emergency Contact and Phone__________________________________________ GCRF, Inc. dba GCFCJ and Vendor Agree as Follows: 1. Vendor understands that only approved crafts and exhibits listed below & shown in photos will be permitted. (please use back of form for additional space)_____________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 2. Type of space requested food vendor or tent merchant (please check one) __________Food vendor NON FOOD tent merchant___________ 3. Size of tent or vending space requested-tents must be capable of self standing on concrete-cannot be larger than 10 feet wide-you must contact us & get pre-approval to bring a tent that has to be set up on GRASS TOTAL SIZE________________ Frontage size_____________ Depth/width size_____________ *requested size is all that will be provided 4. NON –FOOD MERCHANT SPACES ARE 10 X 10. I am requesting _________ space(s)-PLEASE ENCLOSE A CHECK OR MONEY ORDER FOR $120.00 FOR each 10X10 space needed (cannot be wider than 10 feet total for set up) 5. I REQUEST A FOOD VENDOR SPACE____________ COST IS $350.00 FOR A 10X15 FOOD VENDOR SPACE OR $500.00 FOR THE FOOD CONCESSION BOOTH SPACE FOR THE WEEKEND. 6. I AM BRINGING AN RV ____YES ____NO (PLEASE CHECK IF YOU WOULD LIKE RV SPACE AND PLEASE INCLUDE $75.00 WITH THIS APPLICATION FOR RV SPACE FOR FRI, SAT & SUN NIGHT) OR $25 PER NIGHT (includes space, electric, water & sewer hookups) 7. Description of tent: (plastic/canvas tarp, pop-up, medieval pavilion, other)______________________________________________________________ (include photo of tent if you have never vended here before or if set up has changed) 8. Please list name(s), address(es), and age(s) of all persons working your merchant business (each business limited to 3 total workers or additional charges apply of $25 per person beyond 3 which you must include with this application!!!): _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 9. DON’T FORGET! A. You must wear a medieval/Ren costume during the full time of the event. B. You must have a sign with Medieval Lettering or with rustic appearance for your tent/booth C. You must be completely set up by 9 am on 1/22/10. You may set up between 8 am and 6 pm on 1/21/10 also. THERE WILL BE NO OTHER SET UP TIMES FOR THIS EVENT AS THIS IS A HIGHLY REGULATED FACILITY. D. For each person working the booth, each must fill out and sign the regular and/or minor liability form and return it with this application to be accepted as a merchant. I HEREBY CERTIFY THAT I CARRY LIABILITY INSURANCE FOR MY MERCHANT BUSINESS OR THAT I AM SELF INSURED AND BY SIGNING I HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS GULF COAST RENAISSANCE FAIRE INC DBA GULF COAST FULL CONTACT JOUSTING TOURNAMENT FROM ANY CLAIMS FOR INJURIES OR OTHER ACCIDENTS OR LAWSUITS THAT RESULT FROM MY BUSINESS ACTIVITIES. I FURTHER AGREE THAT MY BUSINESS IS LICENSED AND/OR COMPLIES WITH ALL LOCAL, STATE AND FEDERAL LAWS AND THAT I AM COMPLETELY RESPONSIBLE FOR COLLECTING, REPORTING AND PAYING ANY AND ALL SALES OR OTHER TAXES THAT ARE DUE UNDER Escambia COUNTY, Florida AND FEDERAL LAWS AND SHALL HOLD HARMLESS AND INDEMNIFY GCRF, INC. FROM ALL CLAIMS IN THIS OR ANY REGARD. I FUTHER AGREE NOT TO SELL ANY WEAPONS TO MINORS OR ANYTHING ELSE REGULATED BY LAW NOT TO BE SOLD TO MINORS or ANYONE AND WILL DISPLAY FOR THE ENTIRE EVENT A WEAPONS POLICY AT MY BOOTH THAT INCLUDES WORDING THAT WEAPONS WILL NOT BE SOLD TO MINORS. ___________________________________ ____________________ Merchant Signature Date Liability and photo release form and Agreement to comply by Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament rules, policies & regulations. I have read the current rules, policies & regulations for this event. I understand these rules and guidelines and agree to abide by them while acting in any capacity as a representative participating at the Jousting Tournament. Furthermore, I agree to release and hold blameless/harmless Gulf Coast Renaissance Faire,Inc DBA Gulf Coast Full Contact Jousting Tournament and the Event Staff for any injury or damage caused to me or others by my own acts or the acts of others while engaged in any Gulf Coast Full Contact Jousting Tournament activity. In addition, I shall indemnify and save harmless Gulf Coast Renaissance Faire Inc dba Gulf Coast Full Contact Jousting Tournament and/or their affiliates from and against any and all liability in the event of accident, damage, liability, loss or theft which occurs while on any Gulf Coast Renaissance Faire inc dba Gulf Coast Full Contact Jousting Tournament premises before, during, and after faire hours. {Please initial after reading this whole document._______}INITIAL In addition, I agree to peace bind all weapons carried while on Gulf Coast Renaissance Faire inc dba Gulf Coast Full Contact Jousting Tournament grounds unless I have applied for and received written permission from the Event Staff to do otherwise. All blade weapons carried or sold are to be in scabbards {of some sort} while traveling the Gulf Coast Full Contact Jousting Tournament grounds. ANY weapon may be inspected at any time by Event Staff and must be deemed safe or it will have to be taken off and put away. I also understand that by signing this release I am, without payment to me, granting Gulf Coast Renaissance Faireinc dba Gulf Coast Full Contact Jousting Tournament the right to use for all promotional, educational and other purposes to promote the event(s) any photo, video, or other reproduction of any representation in which I may appear. Your space{s} will be reserved upon the conditions of the Event Staff. Reservations will be taken on first come, first served basis. I hereby certify that I have read, understand and agree to comply with all regulations contained in the information sheet/application for the Gulf Coast Full Contact Jousting Tournament. ____________________________________________________ Applicant's Signature Date Please remember that each person that travels to this event must read and sign a copy of this waiver. For our records: Legal Name : ________________________________ Event name: _________________ Location while at event : {Merchant site _______#} Phone: {_____}______________________ Primary Phone: {_____}______________________ Secondary FAX:{_____}______________________ Address : ______________ City : _____________ State :___________ 9 digit Zip code : ______________ E- Mail : _____________________ Web site : ____________________________ Any other POC:______________________________ Off event site emergency contact: Name: ____________________ Phone: {_______}_______________ Primary Phone: {_______}_________________ Secondary ______________________________________________________________ Please remember that each person that participates to this event must fill out and turn in a copy of this information. MINOR Liability and photo release form and Agreement to comply by Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament rules, policies & regulations. I have read the event rules, policies & regulations. I understand these rules and regulations and agree to abide by them while acting in any capacity as a representative at the Jousting Tournament. Furthermore, I agree to release and hold blameless/harmless Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament and the Event Staff for any injury or damage caused to me or others by my own acts or the acts of others while engaged in any Jousting Tournament related activity. In addition, I shall indemnify and save harmless Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament and/or their affiliates from and against any and all liability in the event of accident, damage, liability, loss or theft which occurs while on any Gulf Coast Full Contact Jousting Tournament premises before, during, and after faire hours. {Please initial after reading this whole document._______}INITIAL In addition, to peace bind all weapons carried while on the event grounds unless I have applied for and received written permission from the Event Staff to do otherwise. All blade weapons carried or sold are to be in scabbards {of some sort} while traveling the event grounds. ANY weapon may be inspected at any time by Event Staff and must be deemed safe or it will have to be taken off and put away. I also understand that by signing this release I am, without payment to me, granting Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament the right to use for all promotional, educational and other purposes to promote the event(s) any photo, video, or other reproduction of any representation in which I may appear. Your space{s} will be reserved upon the conditions of the Event Staff. Reservations will be taken on first come, first served basis. I hereby certify that I have read, understand and agree to comply with all regulations contained in the information sheet/application for the Gulf Coast Renaissance Faire Inc DBA Gulf Coast Full Contact Jousting Tournament. ____________________________________________________________ Parent/Guardian of below named minor Signature Date Please remember that each person that travels to this event must read and sign a copy of this waiver. For our records: Parent/Guardian Name:_____________________________________________ Event Name: ___________________________________________ Minors Legal Name : __________________________ Event name: _________________ Date Of Birth: _____/_____/_____ Working Booth: ____Yes ____No Location while at event : {Merchant site_______ #} Phone: {_____}______________________ Primary Phone: {_____}______________________ Secondary Off event site emergency contact: Primary Name: ___________________________________________ Secondary Name: __________________________________________ Phone: {_______}_______________ Primary Phone: {_______}_________________ Secondary Address : ______________ City : _____________ State :___________ 9 digit Zip code : ______________ Any other point of contact:_____________________________________________________ ______________________________________________________________ If working booth and parents are not at event site a letter from the parent must also accompany this form stating all their contact information and their wishes for an emergency if one occurs. Please remember that each person that participates to this event must fill out and turn in a copy of this information.